OVERTOON vzw, platform for sound art, is urgently looking for a PART-TIME BUSINESS MANAGER (M/F/X) half-time contract of indefinite duration

Organization

Since 2013, OVERTOON has been developing its activities as a platform for sound arts. This is a hybrid domain, ranging from installation art based on sound, possibly with a performance aspect, over certain experimental media art to some visual art using sound.

In the coming years, with Bill Dietz as general director, Overtoon wants to reach even more artists with the offer of residencies and trajectory guidance, among other things by focusing on the transition between art education and the professional arts landscape. In addition, Overtoon wants to create more familiarity with and understanding of sound arts, both among specific target groups such as art students, and among the general public.

Profile

You have a talent for figures and administration, and you would like to be part of a small organisation in the Brussels arts sector.

You are interested in the Brussels, Flemish and international arts world, and have insight into what is involved in the business and administrative management of a small non-profit organisation. In addition to financial and administrative management as your core task, you follow up the communication and organizational tasks around the operation together with the general and artistic management: autonomously, but in close consultation.

Job description

Your core tasks

  • Translating artistic and organisational plans into realistic budgets and business policy texts
  • management of the general mailbox
  • accounting preparation, execution of payments, follow-up of cost-sharing infrastructure with tenant group
  • point of contact for external accountant regarding quarterly VAT returns
  • financial reporting to subsidies (VGC, Flemish Government, EU) and budget monitoring of sub-budgets
  • administrative management of personnel contracts and payroll administration in collaboration with social secretariat Partena
  • follow-up of insurance policies
  • Assure compliance with legal obligations non-profit organisation
  • storage of digital and (if necessary) paper documents
  • drawing up agreements and making concrete agreements with volunteers, presentation places, co-producers, residents...
  • reporting on the financial results and plans to the governing bodies of the association

Tasks in consultation with the general and artistic director:

  • Communication via website and other channels (including Newsletters and social media)
  • Networking and representation

Profile/Requirements

  • You work in a logical and structured manner and within the deadlines.
  • You have some knowledge about the business management of a non-profit organisation and/or already have experience in it.
  • You take initiative, work independently and are curious.
  • You speak and write fluently in Dutch, English and French, and are able to work with an English-speaking general manager on a daily basis

Offer

  • a half-time contract of indefinite duration
  • a remuneration according to scales in PC 304 (A-level) adapted to knowledge and experience; end-of-year bonus, 100% reimbursement of commuting by public transport or bicycle allowance.
  • rapid employment; Target date: June 15
  • flexible working hours and the possibility to work from home
  • an inspiring shared workplace near the central station in Brussels

Optional: possibility (depending on candidate's profile and expertise) to have an initial period of at least 2 to a maximum of 8 months

At the moment, the board of the non-profit association Overtoon is still working on formalities with regard to:

  • the transition between two policy periods and directorates
  • final agreements with ex-directors
  • international Work Visa Procedure for the Effective Start-up of the New Director
  • financial settlement of parts of the operation until December 2022, including:
    • reporting for a European project Oscillations
    • Final cost overview and closing of cost sharing with tenant group

The candidates will be asked to what extent they can also take on this assignment. However, this is not a requirement, but an additional asset.

How to apply?

Send your motivation letter and CV to office@overtoon.be no later than Thursday 25 May 2023. Selected candidates are invited for an interview on Friday 26.05.2023 or Tuesday 30.05.2023 in the office of Overtoon vzw.

For Overtoon, equal opportunities are important. People's qualities are decisive, regardless of gender, sexual orientation, origin, religion, age or disability.

Contact: Annelies Van den Berghe, President of the Board, lizavdb791@gmail.com, 0497/460196
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